Thank you for your interest in working with the Cambridge Boston Alignment Initiative (CBAI)! We’re looking for an Operations Associate to support the operational capacity of the Harvard and MIT AI safety student groups we fiscally sponsor, as well as CBAI’s research programming. This is a great opportunity to get involved with the AIS community in Cambridge!
(We may hire one or two people for this role, depending on applicant strengths and availability).

We think that reducing risks from advanced AI systems is one of the most important and interesting problems of our time, and that high-impact research is urgently needed to help humanity safely navigate transformative AI. CBAI is a 501(c)(3) non-profit research organization that conducts research and runs educational workshops and programs that advance our mission. We also serve as the fiscal sponsor for the AI Safety Student Team at Harvard (“AISST”) and MIT AI Alignment (“MAIA”), providing them with operational support.

You might be a great fit for this role if you're excited by the idea of helping a small team run more effective, robust programs and events, while increasing the team’s overall capacity to do so.

This role will work closely with the student organizers of AISST and MAIA as well as CBAI’s Executive Team. Strong candidates for this position will have some experience running operations for organizations and events, creating and iterating on systems, and using task management and documentation tools. The ideal candidates will also have group organizing experience with a proven track record of success.

Main Responsibilities:

• Office Management & Systems Oversight: Ensure smooth day-to-day operations by managing office maintenance, ordering and stocking supplies, and maintaining and enhancing internal organizational systems. This will include learning to navigate and maintain the internal CRM system we use.

• Budget & Expense Coordination: Track and organize expenses to report to Director of Operations, and help maintain financial accuracy across programs and operations.

• Program Scheduling Support: Coordinate participant availability to support the development of schedules for member meetings and introductory fellowship sessions.

• Programming Logistics – Meals & Materials: Manage meal ordering and logistics for semester-based programming; prepare, format, and print reading materials to support a seamless learning experience.

• Event & Workshop Operations: Provide hands-on logistical and operational support for special events, workshops, and other in-person or virtual gatherings.

• Communications & Web Maintenance: Assist with general communications tasks and provide basic maintenance and updates to the organization's website.

We think a good fit would have most of these characteristics:

• Motivated by reducing catastrophic risks from advanced AI systems

• At least moderately knowledgeable about AI risk, including its technical dimensions

• Experienced in running outreach/field-building/community-building programs, ideally with a demonstrated record of success

• Organized (i.e., not dropping balls) and communicative when in need of help

• Generally responsive and able to maintain regular communication through channels such as Slack and email

• Comfortable working on “startup-y” close teams with evolving responsibilities

• Personable and comfortable giving and receiving honest and constructive feedback

This role is in-person in Cambridge, MA and is part-time (about 20-25 hrs/week) from approximately August 15 to May 15 (with potential for extension, contingent on summer programming). It involves working evenings and likely some weekends (depending on event schedules). Regrettably, we are not able to sponsor international applicants for this position.

Compensation: Depending on your experience/seniority, we expect to pay between $35 and $40 per hour.

CBAI is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.*

To apply, Click HERE by August 1, 2025.

Feel free to reach out with any questions!

*In acknowledgement of the research that suggests that women, gender minorities, and other marginalized groups may be less likely to apply for roles where they don’t meet every criterion, we especially encourage people in these categories to apply.